Urban Transport Group procurement procedures

UTG typically uses the following procurement procedures which are informed by the Public Contract Regulations (PCR’s) when obtaining goods, services and works.

• Selective Tender – This process allows only pre-selected suppliers to express an interest and submit a return. Typically, this process will only be used for relatively low-value procurements that fall below the procurement threshold.
• Request to Quote – In a similar vein to a Selective Tender, this process only allows pre-selected suppliers to express an interest and submit a return.

In certain circumstances we may use the following:

• Open Tender – This process allows any organisation to express an interest, request tender documents and submit a return.
• Restricted Tender – This process is a two-stage process which allows any organisation to express an interest, as long as potential suppliers have gone through a mandatory pre-qualification phase. Once concluded, the most suitable and/or capable suppliers are invited to tender for the contract in a subsequent phase.

UTG tenders go through the e-procurement system ‘YorTender’.

To register click the following link and complete the form: Supplier registration (eu-supply.com). Once completed click the blue “Save” button to complete your registration.

Registration is free and once the correctly complete form has been saved the system will automatically give you access to UTG opportunities.

Further instructions on how to register as a new supplier on Yortender can be found here.

A user guide of the system can be found here.

For any further assistance or queries, please contact us at info@urbantransportgroup.org

Terms and Conditions (Help us to Pay You on Time)

Following a procurement process, the successful supplier(s)/service provider(s) will need setting up on our system; once this has been done suppliers will be receive a Purchase Order (PO) from the Urban Transport Group. Unless a specific contract has been signed, the relevant Terms and Conditions are for goods and services. Follow this link to read our General Terms and Conditions for Consultants.

The Urban Transport Group operates a ‘No Purchase Order, No Pay’ procedure. This means that we expect all invoices to be presented with an official purchase order number. This should be provided by the relevant officer at Urban Transport Group who purchases the goods or service with you and will ensure the uninterrupted processing of your invoice through our system.

Please be aware that UTG will return any invoices not in compliance with this procedure and asks that you always obtain a valid purchase order number on receipt of any order from UTG.

Please address all invoices to:

Urban Transport Group

Wellington House

Wellington Street

Leeds LS1 2DE

Or info@urbantransportgroup.org

The amount shown on the invoice must include value added tax (VAT), or include a separate line of VAT charge(s) if applicable; please also note that your VAT registration number is clearly on point of invoice.

We are committed to paying all of our invoices as soon as possible but no later than 30 days upon receiving it, subject to all required information above being in place.